In order to access the 'Team Management' module for your club and create fixtures, you will require a permission level of 1, 3 or 5 and have to be linked to the relevant club team. The module can be accessed by selecting the ‘Module menu’ and choosing the 'Team Management' module. Please ensure that you are logged into the correct organisation, this can be viewed in the top left of the screen when opening the 'Module menu'.
Any Club administrators (such as team managers/team coaches) with the appropriate permission can enter/create a ‘draft’ fixture(s) either individually or upload in bulk. However, only those with the role of a Fixture Secretary or Fixture Assistant can 'request' the fixture to be approved and change the status from a draft to approved fixture. See further down for more information on how to do this if you have the relevant role.
Please read the following guides 'Assigning permission levels' and 'Assigning and removing roles' if you require roles and permissions to be assigned to yourself or a user.
Steps to create single fixtures:
- Go to 'Team Management module' > 'Fixtures'
- Click on 'Add Fixture' > 'Single Fixture'
- In the 'Competitor Details' box, use the magnify glass icon to locate your clubs 'Team', and then enter your 'Opposing Club' and choose their 'Team' from the drop down listing.
- Under 'Match Details' enter the date for Match Date and edit kick off time.
- Click 'Home or Away' for 'Venue' from the drop down list
- The formation picklist will default to '15 -a side' and click 'Save'
When a Club administrator initially creates either a single fixture, or uploads fixtures in bulk, the fixture status will be set to ‘Draft’ within GMS. This allows a Club to review and make changes to all their fixtures before contacting the opposition Club. The club can check, specifically for 'home matches' that it has sufficient pitches, changing rooms etc. to fulfil the fixture, before ‘requesting’ the fixture with the opposition club.
**The system will provide a warning when trying to upload a fixture that has already been registered. Do not ignore that warning and duplicate the fixture.
Only one of the eight Fixture Secretaries/Assistants role holders can then select the ‘draft’ fixture/s and ‘request’ this fixture/s to be sent to the opposing team who can then 'Accept' or 'Reject' the fixture. See the status flow below and the other guides on the portal for further details on requesting these fixtures.
Once the fixture has been set to a status of ‘accepted’ it will appear in both participating club’s Team Management module list of fixtures.