In order to access the 'Team Management' module for your club you will require a permission level of 1, 3 or 5. The module can be accessed by selecting the ‘Module menu’ and choosing the 'Team Management' Module. Please ensure that you are logged into the correct organisation, this can be viewed in the top left of the screen when opening the Module menu.
**Note Only one of the 8 fixture secretary role holders listed below can ‘request’ the draft fixture to be sent to the opposing team for approval and this will change the status of the draft fixture to Accepted status and be listed on their GMS Team Management Module.
Matches that have been recorded by a competition organiser will be listed on a club’s Team Management Module; so clubs do not need to create or request these fixtures and they cannot be edited.
Meaning, only the ‘manually-entered fixtures’ need to be added by club officials. A club administrator (such as team managers/ team coaches) with the above permission levels can initially create the fixture either individually, or in a bulk upload and this is set to a ‘draft’ status.
**Please note these users have to be linked to the relevant club team (see guides for assigning a role).
Confirming a 'manual fixture' will set the Status to “Requested” and automatically sends an email to the opposition's 'Team Fixture Secretary' this is done to both notify the opposition Club of the fixture and to request that it is 'Accepted' or 'Rejected'.
Only one of the 8 fixture secretary role holders listed below can ‘request’ the fixture to be sent to the opposing team for approval and be listed on their GMS 'Team Management' Module:
- Fixture Secretary - Adult Male
- Fixture Secretary Assistant - Adult Male
- Fixture Secretary - Adult Female
- Fixture Secretary Assistant - Adult Female
- Fixture Secretary - Age Grade Male
- Fixture Secretary Assistant - Age Grade Male
- Fixture Secretary - Age Grade Female
- Fixture Secretary Assistant - Age Grade Female
Fixture secretary role holders are able to ‘request’ the fixture, by selecting the draft fixture/s, and clicking on the ‘Request Fixture’ button in the top right hand corner.
This changes the status of this fixture on their own club’s 'Team Management' Module, but more importantly, it appears on the opposition’s 'Team Management' Module for the first time. In addition, an email is sent to the relevant 'Fixture Secretary' and Assistant alerting them to the appearance of the fixture on their 'Team Management' Module, and requiring them to take action to 'approve' or 'reject' the fixture/s.
**Please note the fixture will auto approve after 7 days if no action is taken by the opposing team once the fixture has been requested.
Once the opposition has 'Accepted', or 'Rejected' the Fixture, the requesting 'Fixture Secretary' will also be notified via email and the fixture status will be updated to reflect acceptance or rejection.
A club can decide how many of these posts it wants to fill with different individuals. So it might nominate:
- Just one individual in all eight roles, or
- One individual in all the fixture secretary roles and another in all the assistant fixture roles, or
- One individual in the Adult Male and Age Grade Male fixture secretary roles; another individual in the Adult Female and Age Grade Female fixture secretary roles;
- And then four individuals in each of the assistant fixture secretary roles, or
- Any combination that suits the club, as long as no more than eight individuals are nominated to fill the eight roles.