Clubs playing at Level 5 and below can access and register their adult players online. Users will need to be assigned the 'Adult Registrar' or 'Women's Registrar' with a permission level of 3 or 5.Please follow the guides in Assigning and removing roles. & Assigning A Permission Level in order to assign these permissions and roles.
Clubs playing a Level 5 and below can access and register their adult players online. Those playing at Level 4 and above must register directly via the RFU. RFU regulations state that Adults playing in any RFU league or competition at an RFU affiliated club must be registered to play on our RFU database. The RFU Player Registration system is the only site to abide by RFU rules and regulations Regulation 14 ADULT PLAYER REGISTRATION
Log on to your GMS account and navigate to the Module Menu as shown below. Ensure you are logged onto the correct Organisation (in this example, Invincibles RFC). Click the Module Menu to display modules.
Once you have click the Module Menu, you will be able to check that you are in the correct Organisation. Then, click the 'Player Registration v12' module, which will take you to a new Login page.
Use your GMS login details to acces the Player Registration v12 Module.
Via My Clubhouse, select 'Club Administration' which will load a menu, outlining the functionality available dependant on the role. Should the user only have one of these roles, only the role assigned will appear. E.g. If you are a Women's Registrar, upon logging in, only Women's Registration will appear in the menu.
Once logged in, select either of the Registration tabs from the left hand menu to register players to their relevant teams.
Upon selecting Senior Registration a search screen will load. The search screen is a method and safeguard to check whether a player already exists on the system. Enter the players First Name, Last Name and DOB (all fields are mandatory) followed by 'Search'.
The search will return any records the system can find that closely match the details you entered into the system. The records returned are not just current Registered Players, the results display a complete search across all records on the database. Anybody that currently exists in any form (e.g. Ex Players, Current Players, Coach or General Member of a club) will be returned if they closely match the details entered.
Once the search has been completed, it is a Registrar’s responsibility to run through any individuals found on the search, to check whether any of the records match the player that is about to be added. (WARNING – Should results from the search be overlooked and a New Player is created, this is likely to create a duplicate record. This could result in a player having a registration at two clubs).
The search will return the most pertinent details for those individuals found. It is also possible to see previous registration details. If the registrar believes the individual is already recorded on the system, this would mean adding the registration against the existing record, or if currently listed as playing for another club then the registration becomes a transfer. If none of the records are an exact match or no records are returned then the Registrar must create a New Player.
Select 'Create New Individual'
IIf If If records were returned and 'Create New Individual' is selected, prior to moving onto the next stage, a warning will appear outlining that matches were returned and by creating a new record, a duplicate may be added to the system.
The system will prompt the Registrar to confirm that they are only playing at Amateur level. Professional players are registered via the RFU
After completing the search, the Registrar will now start inputting the player’s details. Once completed, select 'Next'
The next page asks for, further details relating to the player including any medical conditions or allergies that the player may have. The registrar must also confirm a signature has been seen. Followed by 'Save & Proceed'
Once all the details have been saved a summary page will display details regarding the individuals registration, including the date they will be effective and the type of registration added against the individual’s record. If correct select Save to move on.
NOTE: The player is still not registered at this point, the Registrar must select 'Save'.
The final page confirms the player has been registered displaying their RFU ID/Player ID Number. The process for registering a new player at the club has now been completed.
NOTE: Men Adult players are not eligible to play for their new club for 7 days from the point of registration. Adult players can be registered to play within 24 hours via the regional registrar (Expedited registrations will incur a cost). Women Adult players are made effective the same day.